Waltz Building Rental -
Frequently Asked Questions

Availability & Reservations

  • The Waltz Building is available Monday through Sunday. Rental use is available between 8 a.m. and 10 p.m., and the building must be fully vacated by 11 p.m.

  • Reservations may generally be made up to one year in advance and must be requested at least 20 days before the event.

  • No. Reservations are accepted on a first-come, first-served basis. A date is not confirmed until the signed rental agreement and the non-refundable reservation deposit are received.

  • Yes. Contact the Venue Coordinator to schedule a tour.

Capacity & Setup

  • Maximum occupancy is 125 people. Formal seating is available for up to 95 guests, depending on the room arrangement.

  • Yes. Banquet and round tables and up to 100 blue padded chairs are available.

  • Yes. Your rental block must include all setup, decorating, event time, breakdown, and cleanup. Plan to allow approximately 45–60 minutes for setup and cleanup.

  • Table and chair setup may be available as a paid add-on. See Pricing for details.

Food, Kitchen & Alcohol

  • Yes. Renters may bring their own food or work with a caterer.

  • The kitchen includes a stove, oven, dishwasher, full-size refrigerator, freezer, counters, and sink. Cookware is not provided.

  • Yes, with prior approval and a valid Washington State Banquet Permit. Proof of the permit must be provided by the required deadline and displayed during the event. Alcohol must remain inside the building.

Insurance, Payments & Deposits

  • Yes. All renters must provide proof of liability insurance with at least $1 million per occurrence and $2 million aggregate, covering setup through cleanup. The Snohomish Historical Society must be included as an additional insured.

    We recommend starting with Eventsured where you can get a quote and buy special-event liability insurance online. Select the limits above and add the Society as an additional insured. Pricing depends on your event and coverage.

    Prefer to use your homeowners insurance? It may be possible, but don't assume you're covered:

    1. Call your insurance agent and explain that you're renting the Waltz for an event. Ask whether your policy covers the event away from home or whether an event rider or separate policy is needed.

    2. Confirm that the coverage meets the limits above and that the insurer can add the Society as an additional insured.

    3. Have your insurer send us a certificate of insurance and the additional-insured endorsement (or policy wording providing that status) for review at least 30 days before your event.

  • A non-refundable reservation deposit equal to 10% of the rental fee is required. It is applied to the rental balance.

  • Yes. The damage deposit is $275 for events without alcohol and $350 for events with alcohol.

  • The remaining rental fee, add-ons, and refundable damage deposit are due 30 days before the event. For bookings made fewer than 30 days before the event, payment is due with the signed agreement.

  • If the building and contents are left clean and undamaged, the Society will issue the refund within 14 days after inspection.

  • Payment may be made by ACH/bank transfer through Square, credit card through Square with a 3% processing surcharge, or check.

Decorations & Event Rules

  • Yes, but decorations may be placed on tables only. Nothing may be attached to walls, woodwork, light fixtures, framed artwork, the piano, gazebo, or exterior surfaces.

  • Open flames are not permitted. Flameless or LED candles may be used.

  • Music is permitted inside the Waltz Building. Amplified outdoor sound is not allowed.

  • Pets and animals are not allowed, except service animals as required by law.

  • The renter is responsible for completing the cleaning checklist and leaving the building ready for its next use. Additional cleaning is billed at $75 per hour and may be deducted from the damage deposit.

Accessibility & Parking

  • Yes. The front and rear entrances and restrooms are accessible.

  • Approximately five parking and loading spaces are available in the alley south of the building. Additional parking is available on surrounding public streets.